Organizations of all sizes use time and attendance systems to record when employees start and stop work, and the department where the work is performed.
We are all aware of how helpful a machine can be when a task needs to be accomplished. Be it a simple task involving hard labour work or complex calculations involving mental ability, machines help in completing any work with ease. Technology has progressed immensely in the modern world. There is a machine for everything! Marking time and attendance for a large populace is no exception. Today, one need not maintain pen and paper based attendance registers.
One can find a fingerprint time attendance to mark the time and attendance details of employees in a company or students in a school. It gets difficult to keep track of the time keeping practices in a premise where there are many individuals. Biometric Finger Print time attendance system proves useful in such a situation. It can mark the time and daily presence of the individuals in a premise and generate detailed reports on the same at regular intervals.
Finger Print time attendance is biometric application. It requires the user to enrol the fingerprint details of all the employees in a work place. Enrolment procedure consists of storing the unique and permanent fingerprint characteristics of each individual in the database as templates. After enrolment, the enrolled individual only needs to place the registered finger. His identity will be verified by the system and attendance will be marked on his behalf.
Features and benefits for your business from using a Time and Attendance System. Time is an essential asset in any business.
Time and Attendance Systems, also known as Clocking-On-Systems, offer a simple and systematic way of tracking and organising your employees time. They are used to improve the overall ability to administer areas like, employees working hours, absenteeism, holiday cover and overtime.
Time and Attendance Systems reduce the time taken issuing time sheets, collecting and checking them. The time and attendance hardware combines with easy-to-use software to improve the efficiency of your staff and consequently your business.
The main benefits of having a time and attendance system are increased productivity and reduction in costs.
How can a Time and Attendance system benefit your business?
A time and attendance system will:
- Simplify your staff planning requirements; helping you to organise cover for holidays and sickness.
- Eliminate timesheet errors. No longer will there be problems of “rounding-up” hours or management forgetting work undertaken by staff outside of their normal working hours. No more time management time wasted resolving disputes over hours worked.
- Reduce your time spent producing paperwork to calculate payments and holiday entitlement.
- Reduce your storage needs. Keeping relevant paperwork for reference can be cumbersome and at times logistically difficult. Computerised storage is more efficient; it reduces the need for space and it’s easier to search for relevant documents.
- Allow you to plan efficiently and effectively for new business projects or account wins.
- Improve your levels of security and confidentiality.
What is a Time and Attendance System?
Time and attendance systems are usually IT based systems that provide companies with the capability to collect employee data regarding working patterns. The system stores the data recorded and produces a range of management reports.
These reports can be used to produce project or work plans allowing you to evaluate your current staffing requirements. You can then allocate the relevant number of staff required for your projects.
Time and attendance systems will also provide your payroll department with exact hours employees have worked ensuring that they are paid the correct amount
What are the different types of Time and Attendance systems?
There are various time and attendance system options available to you depending on the requirements of your business.
Proximity Device: This could be a card, a badges or key rings that register a time when waved in front of or near a reader.
Biometrics: In certain facilities it may be crucial that only specific people are given permission to enter an establishment or particular areas. Biometrics can use finger prints, hand prints, iris or retina recognition, ensuring that only authorised employees can enter. (Swipe Cards or Proximity Devises don’t have this level of security and can be used by anyone).
Facial Recognition: These systems use various face measurement to identify the person. Some of the measurements used might include the distance between eyes, width of nose and mouth.